Teams selection box

Lists in Microsoft Teams #WhatILearnedToday

06.09.2020

Organizing information seems to be one of the most crowded development areas within Microsoft. Just after Project Moca went into preview this week, Lists in Teams is now generally available.

Time to take a first look.

To add a new list to a Teams channel, click the Plus at the top of your channel

Plus sign at the top of a teams channel

In the upcoming popup, select Lists

Teams selection box

After saving, you will get to choose if you want to create a new List or add an existing one. I chose “Create a List” and was presented with a selection of templates and the chance to create a blank list.

Teams Lists template selection

When you want to see how a template is structured, click on it and youĀ“ll be shown how it can be utilized. Here the example for content scheduling.

Teams list template for content scheduler

 

Out of curiosity I selected the template for “Employee onboarding”, a topic I am really interested in, because we want our team to grow. (BTW: Here you can check out our current open positions šŸ˜‰ )

At first, thereĀ“s nothing in your List. But the template itself has specific columns which are relevant for new employees.

To add a new entry, click new item and add your information.

new item in Teams List

A List of your entries will be shown as the name suggests

List of items in a teams list

If you want, you can alter your entries or even export it to Excel or open it in SharePoint.

Items in Teams List

As the backend is SharePoint, all your known Automation possibilities are available with Teams Lists also.

To adjust the template to your needs, you can easily change or add columns. For this test, I added a column in SharePoint…

Add column window

… which immediately appears in the List inside Teams.

List of item s in a teams list

As you can see, the new Lists feature is pretty easy to use and adjust to your needs.

It might be your first step from storing structured information in an Excel sheet to a more user friendly experience within Teams or SharePoint.

The out of the box templates are a good starting point for such things as Asset Management if you donĀ“t have a CMDB yet.

Asset management template of Teams list

Want a simple issue tracker? Try the template for it!

Issue Tracker template of Teams Lists feature

The “Patients” template however seems a bit strange, at least for me as someone living in Germany, where we have high data protection regulations for patient data. But who knows, this is for sure better than nothing in crisis situations where we see pop-up hospitals and things alike.

Patients template inside MS teams Lists feature

All in all I have to say I see me using this feature. IĀ“m intrigued by the easy configuration and the visibility it can bring to some recurring processes with many tasks. Yes, there are a lot of other ways to track tasks, even within the Microsoft Ecosystem, Lists is yet another way. But with some PowerAutomation I think you can use it as one other way to get tasks in your ToDo app or Planner/Tasks.

When you are in an enterprise environment, you should for sure have a guideline for your users when to use what and where to storeĀ  data and tasks, given how many possibilities exist. As an IT Pro, your job is to enable your users to get business stuff done. Lists in Teams might be one way to do so.

 

 

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