Today the post is about a nice feature I discovered when I set up my out of office time for this Christmas season.
Not long ago I switched to using the Outlook on the web progressive web app as my main e-mail app because it feels so much more modern and shows me availability of my colleagues in the main window when I create a new appointment.
This switch came in handy as I was setting up my automatic replies for my vacation time. While I knew the feature of automatically declining all new meeting invites that might come up during my vacation, I was happy to see that Outlook can save me some time by declining accepted meetings and canceling meetings I set up which would happen during my out of office time!
In the traditional Outlook Desktop app you have a limited set of options for your automatic replies:
With the Outlook web experience, you´ll see some more, including the one I was happy to find:
From there, you can select the “Automatic replies” section and you´ll find the setting:
The info for the feature describes what will happen:
When you enable “Decline and cancel my meetings during this period” you will see a list of meetings and appointments in your calendar scheduled for your vacation time. Now you can either select the meetings you want to cancel one by one or, as I did, select all scheduled events:
Now just hit “Save” and a popup will tell you that Outlook is now doing some work – saving you time.
Have a great time, enjoy the End of 2020 and a Happy New Year to all of you!